If moving house is already a stressful endeavour, then moving office can really be a nerve-wracking undertaking! With an office move, you have to contend with wholly different items – items which can be quite delicate and which require thoroughness and carefulness when being moved and transported. Being organised is, of course, already a given. But your office move need not be too traumatic with these top ten tips.
- Plan ahead
The ideal time for planning an office move is about six months ahead. Plan your move in advance so it will not be such a headache to organise.
- What do you need?
You simply can’t do it alone. You will need help – as much help as you can get. Determine the resources you need from the beginning. If you are using a removals company, think about your precise requirements. How many removals people will you require? How about the vehicle/s? How many will you need, and how big?
- Employee cooperation
Your employees will have to know as many details about the move as they can. Keep them informed so they can do their own bit as well. You can create a ‘moving guide’ for everyone as well.
Moving office is the perfect time to de-clutter. If you have old items, especially computers and desks, now is the best time to do away with them.
Packing is a standard activity for any move. But make sure you do it an organised way by labelling your boxes properly. If this will be done by the movers, have a checklist so you will know where everything is going. Employees should be in charge of their personal items as well.
- Storage services
If there are items you don’t need for daily operations, it’s a good idea to take advantage of storage services. This way, you will also have fewer items to transport.
- Your new location
It’s important to get to know your new location. Visit it before your move and make a dynamic floor plan. You can then work to this plan with your move co-ordinator on moving day.
- Building requirements
The new building where you will be located may have requirements regarding moves. Some require lifts to be reserved, floors to be protected or covered, and so on. Find out the requirements of your new location so you can prepare beforehand.
- Keep it secure
On moving day, doors will often be left open, and this can compromise security, especially if you’re moving to a busy location. Make sure there’s someone watching over the items at all times.
- Parking arrangements
Inform the local council about your move in advance, so you can secure parking permits. Do this for both your old and new location – the last thing you need is a fine for parking outside!