Moving an office or business from one location to another can be quite daunting, more so if your move is to an area that is in a totally different community from where you are. But this doesn’t mean that it is impossible – on the contrary; if others have done it without too much fuss, so can you. You just need to know how to do it properly. That being said, here’s what you shouldn’t forget when organising a business move.
A realistic timeline
Before you even begin packing or assigning staff members packing chores and responsibilities, you have to create a timeline first. And make that a realistic timeline. Moves have different stages, and it’s true in the case of business moves as well. If you have a small business, experts say that you would need about 3 months to plan your move, and if you have a medium- to large-sized office or business, you would need about 6 to 8 months for planning. But the key in both cases is this: plan your move as early as you can.
You also need to know the layout of your new office or business space. If you can acquire a floor plan or blueprints, do so. This will help you determine the key locations and components, which include storage space, work spaces, electrical switches and sockets, and so on. It may also be a good idea to have a layout of your existing place in hand so you can easily compare the two spaces and check if there are areas that need more work or need some adjustments.
Don’t forget to form a team as well. The ‘removals’ team will be in charge of coordinating the move for different departments, and this is especially crucial if you have a larger office. You have two options for this: you can either assign a manager of a department, or ask for people who would like to volunteer. Each member of the team can be in charge of supervising a particular department, making sure that every employee has certain duties when it comes to packing, filing, and more.
When it comes to a well-organised office or business move, you also have to think about assigning specific tasks to specific people. Some tasks may require some skills, such as finding an Internet provider (this entails knowing your office’s Internet provider requirements) or finding an installer for telephone lines. Another important task would be to find the right mover, and this should be assigned to someone who can do sufficient research on local movers and their services. If you are moving to Gloucester or are from Gloucester, for instance, doing a search for removal companies Gloucester should net some good results, especially if you know exactly what to look for in a removals firm.